Job Description
The incumbent is the procurement specialist, responsible for the development and ongoing administration of all aspects of a world-class, non-profit procurement office. The individual is a member of the Controller’s office; they will form and maintain strategic internal relationships with key members of management and faculty, strategic external relationships with vendors, and ensure compliance with federal procurement regulations.
The salary range is $111,488 - $186,656. Salary will be determined based on qualifications and experience.
Key Responsibilities and Essential Functions
- Faculty relations: Advise and liaise/team with senior members of research management faculty and staff on strategic sourcing of specialized equipment, including alternative vendor sourcing.
- Management relations: Advise and liaise/team with senior members of Laboratory departments on strategic sourcing of goods and services, recommendations for improved procedures, and assessment on compliance with Laboratory policies.
- OMB/Uniform Guidance Expertise: Function as the expert of current and upcoming changes to OMB/Uniform Procurement-related regulation and, working in partnership with Sponsored Research Administration and internal audit, update procurement policies and processes to ensure sponsored research funds are expended and reported in accordance with regulations. Communicate with senior members of research and Laboratory management on the impacts of changes in regulations, compliance issues, etc.
- Risk Mitigation: Partner with in-house counsel and IT management to maintain processes and standard terms and conditions for purchasing and standard contracts for service providers that will ensure significant risk mitigation and assure the Laboratory receives good value for its purchases.
- External Vendor Relations: Establish/improve and maintain strategic relations with key vendors and service providers in both research and administrative aspects of the Laboratory. Regularly review vendors’ industries for changes/trends and supply chain constraints which could impact the Laboratory and update relationships as necessary.
- Staffing relations: Develop a world-class procurement operation. Oversee and manage purchasing department staff. Ensure staff compliance with policies, direct continued training to keep staff current and work with staff on updating efficiency of processing. Work with staff to ensure cost saving opportunities are identified and realized. Develop effective metrics to track departmental performance. Assist staff with troubleshooting issues as needs arise.
- Ability to review, understand and map current processes and identify improvements in processes, key controls and systems; develop streamlined processes and potential system solutions for addressing systemic issues, and work with key members of management on change implementation and entity-wide communication and education.
Minimum Qualifications
- BA Degree in Business Administration, Economics, or related field
- 10+ years of purchasing and/or supply chain experience, including 4 years of leading, mentoring and developing staff, 4 years of research/non-profit industry experience, and 3 years with federal sponsored award requirements
- Strong, project leadership and management skills in a fast-paced environment with changing priorities, and an ability to manage multiple projects with tight deadlines.
- Certified Professional in Supply Management (CPSM) or similar designation.
- Experience in the procurement of specialized research equipment utilized by leading research institutions, and complex IT services, systems and equipment related to the storage and transmission of sensitive data.
- Experience using a tier one ERP system, purchase cards, vendor-managed inventory and consignment programs preferred.
About JAX:
The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit
www.jax.org
. EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.