At AAA Western and Central New York, our Associates are committed to providing our members with a totally satisfying experience. Therefore, we seek Associates who are dedicated to this purpose, people who truly demonstrate compassion, empathy and unsurpassed service. These are the people that help us create a loyal membership base that strengthens our mission—to be our members’ most trusted provider of high quality automotive, travel, insurance and other relevant products and services that offer safety, security, peace of mind, value and convenience.

AAA Western and Central New York is regularly recognized as one of the best & healthiest places to work in the WNY & CNY area. In addition to a market competitive salary, Associates are eligible for a wide selection of benefits (dependent upon position) including:

• Medical, Dental, Life and AD&D Insurance
• Potential for remote work & flexible work schedules
• Pre-Tax & Roth 401(k) plan with company match
• Health Spending Accounts with company contribution & Flexible Spending Accounts
• Company Paid Short-term & Long-term disability
• Paid time off
• Tuition reimbursement & company-paid training programs
• FREE AAA membership & travel / product discounts

Job Responsibilities

35% Accounts Payable Processing: Input and disburse accounts payable for all business lines. Audit incoming check requests for proper supporting documentation and ensure all approvals have been provided in accordance with the spending policy. Ensure correct payments are sent to the appropriate Accounts Payable (AP) supplier. Issue and distribute paper checks. Confirm Electronic Funds Transfer payment data is properly transmitted. Process vendor payments on the AP corporate credit card.

20% Accounts Payable Operations: Audit incoming check requests sent to Accounts Payable for proper authorization levels. Field incoming inquiries and follow up with internal contacts as well as accounts payable vendors regarding questions and payment status of invoices. Contact new vendors to request proper documentation that is needed for payment processing. Serve as a key resource in the development of AP processes during implementations & participate in training and testing programs in order to provide feedback on structure.

15% Abandoned Funds Management: Distribute quarterly notices to accounts payable vendors, associates, members, and clients on uncashed checks. Responsible for fielding responses, voiding, and reissuing payments as requested. Accurately void stale checks and update in the General Ledger. Keep detailed records of all items in the abandoned funds GL and forward to NY State in accordance with the NY State Abandoned Property Laws.

15% Invoice Processing: Review incoming invoices for monthly phone, data lines, and other periodical invoices. Prepare check requests for all invoices on a timely basis. Ensure vendor recurring monthly payments are paid on time and in the proper fiscal period.

15% Reconciliations: Maintain monthly general ledger account reconciliations and/or bank reconciliations by analyzing and resolving discrepancies, errors, and fluctuations. Participate in special projects as they arise.

Job Specific Requirements

• Proficiency in Microsoft Excel, Word and Outlook as well as business line systems.
• Strong attention to detail oriented, work independently and be able to multi-task on a variety of projects.
• Strong accounting and attention to detail skills.

Physical Requirements

• Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
• Ability to perform all physical functions consistent with travel including sitting in airplanes and driving for long periods of time
• Must be able to lift, carry, push, pull a maximum of 30 lbs

Compensation

The mid-market salary for this position is $21.25 to $23.61 per hour. Starting salary is dependent on several factors including previous work experience, specific industry experience, and skills required. Our benefits package includes, but is not limited to, health and dental insurance, 401(k) plan with competitive match, fully paid group life insurance, short and long term disability insurance, travel discounts and a free AAA membership.. To learn more visit: www.aaa.com/careers.

Experience

• 3 year(s): Experience and/or training will be considered in accounts payable, accounts receivable, and/or general ledger preferred.

Education

• Associates or better in Accounting or related field