Company Overview:
Dover Management Corporation (DMC) is a leading company in the Property Management industry. We pride ourselves on our commitment to excellence, client satisfaction, and professional growth. We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Santa Barbara to support our daily operations.

Job Summary:

The Administrative Assistant (Hybrid) will play a vital role in ensuring the smooth and efficient running of our office. This position will provide support to the management team, assist with various administrative tasks, and help maintain a positive and organized work environment. The ideal candidate will be professional, highly organized, and capable of multitasking in a dynamic environment. Exposure to property management, real estate, and software systems such as AppFolio or Yardi is an added plus.

Key Responsibilities:

• Greet visitors and clients in a professional and friendly manner, ensuring a positive office atmosphere.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate staff members as needed.
• Transaction coordination and the creation and generation of offering memorandums.
• Organize and maintain physical and electronic files, ensuring that records are accurate and up to date.
• Coordinate and schedule meetings, appointments, and events for the management team.
• Prepare, edit, and distribute documents, reports, and presentations as requested.
• Assist in the preparation of meeting agendas, taking minutes, and following up on action items.
• Manage office supplies, equipment, and inventory, ensuring that the office is well-stocked and functional.
• Provide support for special projects, research, and other administrative tasks as assigned.
• Support other departments as needed to facilitate efficient office operations.
• Maintain confidentiality of sensitive information and uphold company policies.

 Qualifications:

• High school diploma or equivalent; Associate degree or higher preferred.
• 2+ years of experience in an administrative or office support role.
• Familiarity with AppFolio or Yardi software systems is an added advantage.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
• Familiarity with graphic tools such as Canva, Adobe Express, or Pixlr is beneficial.
• Excellent organizational, time management, and communication skills, both written and verbal.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Professional demeanor with a positive and customer-focused attitude.

Benefits:

• Competitive salary
• Comprehensive health, dental, and vision insurance
• 401(k)
• Paid time off and holidays
• Opportunities for professional development and career growth