We are seeking an Administrative Assistant to be responsible for a variety of administrative and other tasks providing support where needed. This is a full-time position with some opportunity for both a flexible schedule and to work virtually from home

RESPONSIBILITIES:

Administration:

• Handles the database entry and other database work as assigned
• Manages donation processing (entering, letter creation and distribution)
• Responsible for filing and maintaining office documents.
• Maintain stockroom inventory; including tracking and notifying appropriate staff when items are becoming low, broken or have gone missing.
• Responsible for internal database administration including data entry tracking and online submission for corporate and foundation grants.

Programs and Services:

• Assembling, mailing and tracking literature requests and program materials
• Program support for all live events and medical meetings, including: assemble, pack, schedule and ship "in person" program materials

EXPERIENCE AND EDUCATIONAL REQUIREMENTS

Prior work experience as a personal assistant, administrative assistant, or related job experience combined with complementary education is preferred.

CORE COMPETENCIES

Strong data entry skills

Proficiency with Microsoft Word, Excel, PowerPoint and Outlook

Excellent organizational and planning capabilities

Excellent communication skills, both verbal and written

Strong problem-solving skills and attention to detail

Ability to multitask and prioritize effectively