Duran Advisors is seeking an administrative assistant to join our fast-growing, highly autonomous workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. This is a work-from-home position, but you would meet with our team bi-weekly.

Qualifications:

• High school diploma or equivalent required, business degree a plus
• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification is a plus
• Past administrative experience or tenure in an office setting is a plus

Skills Required:

· Digital literacy and research skills, including the ability to analyze information.

· Familiarity with standard office platforms, such as Microsoft Office and Excel

· Data management and entry skills, including the ability to maintain and improve filing systems.

· Accurate record keeping.

· Written communication skills

· Time management, multitasking, and flexibility

· Organizational skills

· Accuracy and attention to detail

· Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette.

· Ability to navigate multiple deadlines.

· Proactive approach to problem-solving and process improvement

· Ability to work well independently and in collaboration with others.

Job Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Coordinates logistics for meetings
• Uses word processing and presentation software to create and edit documents.
• Research as requested and compile and summarize information for reports or presentations.
• Works with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.