6 month contract with potential for hire

Location: Malvern, PA (one day a week on-site roughly- majority of work can be done remotely)

Title: Administrative Coordinator

Hourly rate: $18 to $22 an hour

Essential Responsibilities

1. Build collaborative relationships and provide proactive, high-quality administrative support to the team and volunteer leaders.

2. Provide administrative support for the Membership, Chapter and Programming Teams

3. Support chapter activities related to set up and management of events, including schedules and sponsor logo representations; create and distribute accurate and timely reports.

4. Provide chapter administration management, including distribution of chapter guidelines, event forms, training videos, chapter finance reports, and the like.

5. Communicates and guides volunteer leaders to effectively utilize resources and tools available to them (i.e. chapter guidelines, training videos, etc.).

6. Assists with the processing of new member applications and general member updates.

7. Assists the programming team with speaker management including collecting speaker profiles, training materials, providing Cvent support for events, SME communications, etc.

8. Perform other duties as assigned.

Required Competencies

1. Customer Focus: Must be customer service oriented and exhibit the best interest of customers as the main priority when delivering goods or services.

Relationship Building: Exceptional People Skills. Must be able to develop and maintain strong relationships across the industry. Must have a consultative style to influence and assist stakeholders.

2. Collaboration and teamwork: Ability to work in in a team-oriented, collaborative environment across organizational boundaries in a constructive and collaborative manner. Exceptional interpersonal skills, with a focus on rapport-building, listening, and questioning skills.

3. Detail-oriented: Pays close attention to all aspects of a project or responsibility, understanding even little things can have an impact in the outcome of a project. Ensures work quality is to the highest standards.

4. Time management: Must be highly self-motivated and demonstrate a high sense of urgency and ability to effectively prioritize and execute tasks in a high-pressure, deadline-driven environment. Must be detail-oriented and possess strong organizational and follow up skills.

5. Communication: Exceptional oral and written communication skills and ability to communicate throughout all levels of the organization, both internally and externally. Ability to read, understand and follow oral and written instructions. Ability to present information and respond to questions professionally and effectively, conversationally and in written communications

Education and Experience

1. Bachelor’s degree or comparable experience.

2. 1-3 years’ experience in a customer service or client-facing role.

3. Proficient with Microsoft Office applications, including Word, Teams, Excel, Outlook, PowerPoint required.

4. Prior experience in a not-for-profit or membership associate is a plus.

Special Working Conditions and Physical Demands

1. Significant percentage of workday seated.

2. Ability to work under deadlines and changing priorities.

3. Ability to travel for local and out-of-state company hosted conferences and events, as needed.

Organizational Relationships

1. This position reports to the VP, Member Experience.

2. This position has no direct reports.

Job Type: Contract

Pay: $18.00 - $23.00 per hour

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Malvern, PA 19355