Job Description
Position Summary:
Ogletree Deakins has an opportunity for an experienced Billing Compliance Analyst to join the Firm’s expanding team. The Billing Compliance Specialist is responsible for ensuring the successful submission of all assigned electronic bills by confirming that a matter complies with relevant legal and internal policies, such as engagements and billing guidelines.
Essential Functions: - Review client billing guidelines and manage appropriate rates in ebilling systems.
- Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates, fee caps, formatting and expense requirements for client/matters and ensure these requirements are adhered to.
- Work with Attorneys and Billing Specialists to ensure ebills are prepared accurately in accordance with clients’ outside counsel policies.
- Submit timekeeper data to clients for approval via email or ebilling system.
- Work with Legal Electronic Data Exchange Standard (LEDES) format for invoice submissions to clients.
- Assist eBilling Appeals team, Billing Attorneys and Billing Specialists to address invoice reductions and appeals for assigned invoice submissions.
- Request budget information from Billing Attorneys to provide to the client for approval
- Prepare and submit accruals according to client requests
- Generate reports and invoices for analysis of financial and historical data.
- Resolve complex billing issues by working with the Billing Attorney and client.
- Limited submission of invoices with complex billing requirements, including flat fees, phase billing and multi-payor set up.
- Evaluate insurance company billing engagements to ensure compliance with billing requirements including procedures on invoice submission electronically to insurance company, payment tracking and invoice submission to client.
- Manage special projects and ad hoc projects and requests from Billing Attorneys and/or Controller.
- Update Aderant by documenting progress of pending issues with invoices.
- Access procedures and proactively recommend improvements to existing processes.
- Prioritize and meet aggressive deadlines.
- Work with eVendor technical support to resolve issues with invoice submissions and user accounts on behalf of attorneys and staff.
- Knowledge and understanding of general accounting policies and procedures.
- Knowledge of eBilling, collections, and invoice processing procedures.
- Ability to perform basic analysis and calculate key financial metrics.
- Proficiency in Excel and Microsoft Office applicationsExcellent communication skills, both written and verbal.
- Knowledge of e-billing vendor software.
- Advanced skills with eBilling.
- Aderant and BillBlast experience preferred.
- Preferred experience with service industry billing and collections software and document management systems Professional oral and written communications skills.
- Attention to detail and accuracy in all day-to-day activities.
- Demonstrated sense of initiative to proactively identify problems and take action to remediate.
- Willingness and ability to function as part of a team.
- Ability to prioritize and execute on a diverse range of tasks.
In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $64,240 and $96,360. In accordance with New York City’s Wage Transparency Law, the expected salary range for this New York City position is between $71,760 and $107,640. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $57,760 and $117,240. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $66,880 and $100,320. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $67,680 and $101,520. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is October 19, 2024.
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.