Our company is looking for a detail-oriented Clerical Assistant to join our team. In this position, you will provide administrative and clerical support to staff employees. Your duties will include preparing and managing reports, files, and other documentation, organizing schedules, meetings, and travel arrangements, and processing financial documentation. You will also type and update forms and other correspondence and ensure the smooth flow of information across departments. You will answer and direct phone calls, take messages, and receive and sort out the mail. Additionally, you will administer office operations, such as ordering office supplies and managing inventory. In the end, you will be responsible for assisting new employees and distributing files to appropriate departments. As a Clerical Assistant, you should have excellent verbal and written communication, problem-solving, organization, attention to detail, and computer skills.

Clerical Assistant Duties & Responsibilities:

• Provide administrative and clerical support to staff employees and management executives
• Perform a range of clerical tasks, such as preparing and writing reports and files, filing documents, scheduling meetings, etc
• Manage calendars and travel arrangements
• Process applications for loans, insurance claims, and other financial documentation
• Administer office operations, such as ordering suppliers, maintaining equipment, and managing inventory
• Answer and direct phone calls and take messages
• Receive and sort out daily mail and arrange pickups for packages
• Type and update forms, correspondence, memos, and other materials
• Maintain filing systems for efficient recordkeeping and easy retrieval
• Take minutes and important notes during meetings
• Arrange catering services, room setup, and speakers for meetings and conferences
• Organize and distribute files to appropriate departments
• Utilize office equipment to send faxes, make copies, and scan documents
• Monitor and assist new employees

Clerical Assistant Requirements:

• High school diploma or GED
• An Associate’s degree in office management or office administration is advantageous
• Relevant administrative certification is preferred
• Previous working experience as an administrative or office assistant
• Strong computer knowledge with the ability to use database systems and MS Office
• Familiarity with office management systems
• Exceptional verbal, written, and typing skills
• Excellent organization and time management
• Strong attention to detail and confidentiality
• Problem-solving