Job Title: Event Coordinator - EO Atlanta (Part-Time)

About the Entrepreneurs’ Organization (EO):
The Entrepreneurs’ Organization (EO) is a global, peer-to-peer network of over 18,000 influential business owners, across 300 chapters in 52 countries. EO serves as a catalyst for learning and growth, enabling entrepreneurs to achieve greater success in business and beyond. EO Atlanta’s chapter has over 160 members. Membership is exclusive to founders, co-founders, or controlling shareholders of businesses generating at least $1 million in annual revenue.

Core Values:

• Together We Grow: We believe in collaboration and teamwork to build an inspiring community.
• Trust and Respect: Integrity and mutual respect drive all our interactions.
• Thirst for Learning: We are committed to lifelong growth and development.
• Think Big, Be Bold: Creativity and bold thinking fuel exceptional experiences for our members.

Position Summary:

EO Atlanta is seeking a highly organized, detail-oriented Event Coordinator to plan and execute a variety of engaging, high-impact events for our members. This role requires curating unique experiences, managing event logistics, and ensuring that all events align with the organization’s mission. The Events Coordinator will collaborate with board members, Strategic Alliance Partners, and vendors to deliver high-quality events that contribute to the personal and professional growth of EO Atlanta members.

Expected Hours & Pay:

• Hours: 15-20 hours/week, Monday to Friday (flexible hours, but must be available during regular business hours). Occasional evening and weekend work will be required based on event schedules.
• Pay: $1,700/month.

Key Responsibilities:

Event Planning & Execution:

• Plan and execute monthly learning events, board meetings, retreats, training sessions, and ad-hoc special events.
• Coordinate event logistics, including venue booking, catering, AV needs, speaker logistics, and on-site event support.
• Ensure that all events include unique elements to “surprise and delight” members, creating memorable experiences.
• Create detailed run-of-show documents and manage event timelines.

Vendor & Budget Management:

• Research, negotiate, and manage relationships with vendors (venues, caterers, AV, and entertainment).
• Manage event budgets, ensuring all events are delivered within financial constraints.

Collaboration & Communication:

• Work closely with board chairs, Learning and Social Chairs, and Strategic Alliance Partners to design valuable experiences for members.
• Collaborate with the marketing team to ensure events are effectively promoted and communicated to members and partners.

Post-Event Support & Tracking:

• Manage post-event follow-up, including member feedback, attendance tracking, and detailed reporting.
• Provide insights and recommendations for future events based on feedback and outcomes.

Qualifications:

Education:

• Minimum: Associate's or Bachelor’s degree in Event Management, Hospitality, Marketing, Communications or a related field.
• Preferred: Certification in Event Planning or Project Management (CMP or PMP a plus).

Experience:

• Required: 3-5 years of event planning experience in corporate, nonprofit, or similar settings.
• Preferred: Experience working with member-based organizations, or in the hospitality industry. Experience planning corporate events, conferences, or leadership retreats is highly valued.

Technical Skills:

• Proficiency with project management software (e.g.Trello)
• Strong budgeting and vendor negotiation skills.
• Training will be provided on our event management software (ChapterPro)

Key Attributes:

• Exceptional organizational and project management skills with an acute attention to detail.
• Ability to manage multiple projects simultaneously while working under tight deadlines.
• Excellent interpersonal skills, with a collaborative mindset.
• A passion for creating unique, high-quality event experiences that drive member engagement.

Preferred Relationships:

• Strong network of vendors in the Atlanta area, including venues, caterers, and AV companies.
• Corporate event planning experience is strongly preferred. Experience in social or wedding planning may not align with the high-level professional events EO hosts.

How to Apply:

We are looking for candidates who have an eye for detail and can follow through. If you are interested in applying, please submit your resume and cover letter to Chelsea Stevenson, EO Atlanta Associate Director - [email protected]. Your cover letter should briefly outline your relevant experience and why you are passionate about creating unforgettable experiences for EO members.

Job Types: Part-time, Contract

Pay: $1,700.00 per month

Expected hours: 15 – 20 per week

Schedule:

• Evenings as needed
• Monday to Friday
• Weekends as needed

Experience:

• Events management: 3 years (Preferred)

Location:

• Atlanta, GA (Required)

Work Location: Remote