**Overview:**

We are seeking a contract role for a year (could extend into full time after year 1) for a highly professional and proactive Executive Assistant to support a busy executive who oversees operations in a media buying firm and a joint venture in a strategic communications firm. The ideal candidate thrives in a fast-paced environment, possesses exceptional organizational skills, and can effectively handle both project and personal tasks. This role requires someone who is positive, adaptable, and adept at client interactions. While experience in digital media is preferred, it is not required.

**Responsibilities:**

- Manage executive's calendar, including scheduling appointments, meetings, and events, while prioritizing conflicting demands.

- Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring efficiency and adherence to budgetary guidelines.

- Assist in client relations by effectively communicating and maintaining relationships, demonstrating professionalism and responsiveness.

- Project manage special assignments, including client projects, ensuring timely delivery and adherence to quality standards.

- Act as a liaison between the executive and internal/external stakeholders, handling inquiries and requests promptly and professionally.

- Organize and maintain confidential files, documents, and records, exercising discretion and confidentiality at all times.

- Provide administrative support, including drafting correspondence, preparing presentations, and managing expenses.

- Conduct research and compile data as needed to support decision-making and project initiatives.

- Proactively identify opportunities for process improvement and implement efficient solutions.

- Handle ad-hoc tasks and projects as assigned, demonstrating flexibility and adaptability.

**Requirements:**

- Bachelor's degree or equivalent experience preferred.

- Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.

- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.

- Strong interpersonal and communication skills, with a client-focused approach.

- Ability to maintain professionalism and composure under pressure.

- Proficiency in Microsoft Office Suite and Google Suite.

- Familiarity with various software and systems, with a willingness to learn new tools.

- Ability to handle sensitive information with confidentiality and discretion.

- Detail-oriented with a high degree of accuracy.

- Resourceful problem solver with a proactive mindset.

- Flexibility to adapt to changing priorities and deadlines.

**Preferred Skills (not required):**

- Experience in digital media or advertising industry.

- Project management experience.