Description

View the complete description on our Jobs page.

SBCTC Mission and Vision Statement

Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities. We challenge, empower and embolden ourselves and our colleges to deliver equitable higher education through anti racist policies that ensure economic vitality across Washington. Our values are focused on racial equity and social justice, accountability, community and culture building, service, humor, collaboration and innovation.

Duties

• Assist the Executive Director in planning, leading, organizing, and directing important initiatives within the agency that directly support the mission, vision, and values of the agency.
• Act as Liaison between the Executive Director and staff by responding to inquiries on behalf of the Executive Director, maintaining knowledge of the Executive Director’s views, policies, schedules, and project deadlines; planning, organizing, coordinating, and following up on these projects.
• Participate in and draft agendas for Executive Director-led regular deputy executive directors meetings, policy, and agency all staff meetings, agency wide work groups, and committees as assigned. Prepare meeting notes for Executive Director to distribute as requested.
• Manage Executive Director’s extremely fluid schedule, including speaking engagements and stakeholder meetings.
• Prioritize, triage, and/or respond to incoming electronic and hard copy correspondence.
• Manage and support the agency’s governing Board in planning, leading, organizing, and attending meetings and annual retreat. Prepare meeting minutes; maintain resolution archives; coordinate related travel and lodging arrangements; process travel reimbursements.
• Act as liaison between State Board members and staff; maintain knowledge of the State Board Members views, policies, schedules, and requests.
• Compose and edit correspondence and other documents on behalf of the Executive Director and State Board members, including letters, memos, itineraries, presentations, spreadsheets, and other related documents including correspondence with Governor’s Office, state legislature, the Washington Congressional delegation, colleges, other state agencies, and various stakeholders.
• Coordinate personnel matters for administrative division with the agency’s Human Resource Director, keeping all matters confidential.
• Oversee Executive Director and State Board member budgets. Support Communications Department in budget processing.
• Perform other related work as required: other special projects and duties may be assigned.

Qualifications

• Associate degree and/or combination of five years’ experience in providing administrative support and three years’ experience directly supporting executive or senior level executives, including managing multiple calendars, and scheduling meetings.
• Demonstrated ability to always maintain the highest level of confidentiality and professionalism.
• Working knowledge of administrative procedures and office methods and procedures.
• Experience establishing priorities, tracking projects, establishing deadlines, attending to details, and pursuing quality in accomplishing tasks while holding staff accountable for assigned work.
• Demonstrated experience successfully making informed decisions based on the understanding of the organization and standard operating processes and procedures.
• Demonstrated experience handling multiple and competing priorities and working with multiple managers in a fast-paced environment.
• Demonstrated leadership skills
• Proven history of taking initiative to identify and complete tasks.
• Experience writing and editing high-level correspondence, presentations, and reports.
• Advanced-level proficiency using Microsoft Office suite of tools (Word, Excel, Outlook, PowerPoint, SharePoint), Adobe Acrobat, and standard office equipment.
• Ability to design effective solutions to problems.
• Excellent oral communication skills.
• Demonstrated commitment to working with and in support of individuals with diverse identities and backgrounds.

Supplemental Information

HOW TO APPLY
Interested candidates may apply by submitting the following items:

• Letter of formal application that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.