Position Summary

The Payroll Lead/Administrator coordinates the workload of the Payroll department. They lead the payroll function, processing the bi-weekly payrolls and special payroll runs for all NSPC companies, while managing the integrity of the payroll data housed in the company-wide HRIS System. They will provide direction and assistance to department staff regarding payroll processes and policy.

Duties and Responsibilities

• Administer all aspects of payroll for all NSPC companies and its affiliated practices, with the support of the Payroll Specialist.
• Maintain employee confidence and protect payroll operations by upholding strict confidentiality at all times.
• Coordinate all merger & acquisition (M&A) support and due diligence in relation to Payroll, including but not limited to working with all areas of Payroll/HRIS implementation teams to create new companies and maintain standardization.
• Monitor and verify the integrity of all state and federal withholding and unemployment tax filings for all companies.
• Create and maintain all benefit deductions, applicable withholdings, and gross up calculations for K1 partners and physician owners.
• Ensure accurate employee listings, including management of cost center assignments, employee accruals, provider allocations, company changes, and supervisor assignments.
• Review, validate, and enter deductions, wage garnishments, and child support orders as required by law or company policy.
• Process bi-weekly pay runs, additional pay runs, and variable comp pay runs (monthly).
• Produce/distribute ad hoc reports and complete audits for management, finance, and HR staff on a bi-weekly, monthly, quarterly and annual basis.
• Build effective relationships with staff and company leadership teams and ensure effective enforce of all payroll policies and compliance.
• Act as a resource for employees and managers with paycheck and payroll system issues and questions via the payroll inbox.
• Assist Accounting & Finance management teams with all reporting needs, reconciling all payroll expenses on a bi-weekly basis, and supporting all quarterly financial audits pertaining to payroll.
• Create and maintain high-level reports for all aspects and areas of payroll including ad-hoc reporting for all departments.
• Lead in the annual review of payroll data in the Year End Dashboard in preparation for W2 processing by the vendor, to include making adjustments and corrections as needed.

Qualifications and Skills

• Bachelor’s degree in Accounting, Business Administration, or other related field preferred.
• Minimum eight years of payroll processing and 401K plan administration experience, preferably with a for profit LLC or S-Corp organization.
• CPP certification is preferred.
• Knowledge of mergers and acquisitions payroll support and due diligence.
• Experience with HRIS/ payroll systems, preferably Paylocity.
• Superior proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Ability to create and maintain high level payroll reports.
• Ability to maintain complete confidentiality of information at all times.
• Excellent communication skills and ability to demonstrate outstanding customer service to all providers and staff.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.