The American School for the Deaf (ASD) is the oldest school for the deaf, founded in 1817 by Thomas Hopkins Gallaudet and Laurent Clerc. The American School for the Deaf is committed to serving deaf and hard of hearing infants, youth, and their families in development of intellect and the enhancement of quality of life utilizing specially designed instruction through an American Sign Language and English Bilingual Approach, empowering them to become educated and self-directed life-long learners.

ASD is located in West Hartford, a town recognized as one of the top ten towns for raising families. West Hartford residents value education, evidenced by the high quality of public and private schools. There is also much to do in West Hartford. There is a wide array of parks and recreation. There are pools and hiking trails. There are historic sites to visit as well. If shopping is on the list, then Blue Back Square, located in the center of town, offers many retail stores and a variety of restaurants to satisfy everyone.

The Online Academy is a remote outreach program of the American School for the Deaf (ASD) in West Hartford, Connecticut. It provides core academic courses, tutoring, enrichment/clubs, and support services to deaf and hard of hearing students from around the world as well as ASL as a world language for hearing students. Staff in the program work remotely from across the country.

SCOPE OF DUTIES

The Online Programs Assistant reports to the Director of Online Programs and is responsible for the organization and administrative operations of the program to conserve teacher/staff time, maximize the Director’s efficiency, increase her effectiveness and provide positive customer service to families, districts, and professionals working with us. This position is remote.

PRIMARY DUTIES

• Meets the public via zoom or phone with poise and courtesy; deals pleasantly and effectively with professionals and paraprofessionals; exercises good judgment, maturity, and tact;
• Assists the Director of Online Programs with operational tasks to ensure the smooth functioning of the program;
• Develops and maintains a positive working relationship with Online Academy staff as well as ASD departments and is sensitive to current school-wide issues and trends
• Liases between the Online Academy and the ASD business office and human resources offices to ensure required paperwork is completed.
• New hire processes from inquiry, to interview scheduling, to distribution and collection of HR paperwork.
• Supporting the Director of Online Programs with payroll processes that includes managing timesheets for courses, tutoring, and timesheets as well as stipends.
• Supporting the Director of Online Programs with business office processes that includes purchase orders, invoices, and contracts.
• Maintains attendance/cancellation records for Online Academy staff members.
• Assists in updating and maintaining policies, manuals, student forms, for online academy students.
• Performs general virtual office duties including management of data for the student information system.
• Assists in the collection of documents and information from partnering agencies.
• Assists with orders of supplies and materials.
• Prepares correspondence, organizes, updates, and maintains department records, files and data bases.
• Undertakes special projects as needed.
• Performs other related duties as assigned.

EDUCATION / SKILLS

• Bachelor's degree preferred, with at least 5 years of secretarial/office/project coordination experience, or an equivalent combination of education and experience.
• Knowledge of Microsoft Office software including Word, PowerPoint, and Excel is required. Additional knowledge of BlackBaud or similar platforms is preferred.
• Good judgment, maturity, tact, and initiative required.
• Must have excellent typing, proofreading, grammar, and spelling skills, along with strong attention to detail.
• ASLPI score of 3+ or above is required.
• Must have your own computer with webcam and high-speed internet access to perform the duties of this position.
• While job is remote, must be able to meet at least two hours/week between the hours of 8 am -4 pm EST and attend online department meetings at 10:00 am or 7:00 pm EST once/month

SALARY AND BENEFITS

• Hourly rate is $18-25 hourly commensurate with education and experience. Position will begin at 10 hours/week with potential to increase.

• This position is hourly, no benefits are included.

ASD is ALL ways able. If you require an accommodation for applying to this position, please contact the Human Resources Department.

The American School for the Deaf does not discriminate on the basis of an individual's age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, intellectual disability, national origin, physical disability, race, religious creed, sex (including pregnancy, transgender status, gender identity or expression, sexual orientation, or civil union status) work place hazards to reproductive systems, and criminal record (in state employment and licensing).

All applicants will be screened, and the most highly qualified applicants will be invited to interview.