Operations Analyst - Project Compliance Specialist

This is a remote position.

Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.

Work on things that matter

Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government thinks about and uses technology.

Built for a remote life

Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s welcomed.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time.. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

The Veterans Affairs business unit helps transform the VA into a modern digital services organization where Veteran outcomes are at the center of every effort. We partner with the VA to design and deliver seamless user experiences for Veterans, their families and caregivers, and VA employees. By applying better practices in service design, product management, and technology, we enable VA to increase the usage, quality, and reliability of services and decrease the time Veterans spend waiting for outcomes.

Primary Responsibilities:

As a Project Compliance Specialist, you will serve as an individual contributor within a team; with the support and guidance of leadership, you will be responsible for supporting operational activities inclusive of security and compliance process and documentation within your designated program, as well as direct interactions with stakeholders. You will use your progressive influential skills to support and inform business decisions that lead to operational efficiencies.

Primary expectations of a Project Compliance Specialist include:

• Ensure adherence to contractual requirements outlined in government contracts
• Review contract terms and conditions to identify compliance obligations related to security, data protection, and other relevant areas
• Onboarding for new individuals to include ensuring all documentation, training, and security requirements are complete in a timely manner
• Participates in planning sessions to ensure security and compliance requirements are met
• Serve as the central point of contact for coordinating security-related activities across workstreams involved in government contracts/projects
• Collaborate with stakeholders to ensure alignment with contract requirements and security best practices
• Development, implementation, and maintenance of a program Information System Security Plan
• Monitor ongoing compliance with contractual obligations and security standards
• Develop and maintain reporting mechanisms to track compliance metrics and communicate status to relevant stakeholders
• Prepare regular compliance reports for management and government agencies
• Ensure vendors comply with security requirements outlined in contracts
• Maintain accurate and up-to-date documentation related to contract compliance and security activities
• Ensure documentation meets contract requirements and is readily accessible for audits and reviews
• Prepares and presents regular reporting updates on the status and health of the business area for management
• Assumes day-to-day responsibility for tasks in support of business area management and/or leadership
• Analyzes business processes and identifies areas of inefficiency; develops and proposes process improvements
• Ensures that all systems operate smoothly and, in coordination with the Quality Assurance Manager, align with ISO and CMMI quality standards

Basic Qualifications:

• Bachelor's degree in Business Administration, Information Technology or related field, 4+ years of experience
• Excellent organizational and time-management skills
• Excellent written and verbal communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
• Proficient experience developing and implementing strategies to improve operational efficiency
• Proven experience exercising discretion and independent judgment with respect to matters of significance
• Experience working in operations and security coordination
• Proven experience in contract compliance, security coordination, or a related role, preferably in a government contracting environment.

Preferred Qualifications:

• At least 2+ years experience working with a government services organization and passion for learning and working in compliance on government programs
• Familiarity with government contract regulations, including FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement), as well as relevant security standards (e.g., NIST, FISMA).

To learn more about working at Ad Hoc, please visit: https://adhocteam.us/join

Benefits:

• Company-subsidized Health, Dental, and Vision Insurance
• Use What You Need Vacation Policy
• 401K with employer match
• Paid parental leave after one year of service

Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $xxx-$xxx Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.

job reference: OPERA001578

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)