Position Overview:

We are seeking a highly organized and dynamic Secretary/Personal Assistant to support our fast-paced business operations. The ideal candidate will possess exceptional communication skills, a knack for problem-solving, and the ability to handle administrative tasks with efficiency and discretion. Please note that this position is 100% in-office.

Key Responsibilities:

• Appointment and Estimate Coordination: Schedule and manage appointments, including providing estimates, ensuring seamless communication with clients and business partners.
• Payroll and Invoicing: Oversee payroll processing and manage the issuance of invoices, ensuring accuracy and timeliness in financial transactions.
• Networking and Events: Represent the company at networking events, enhancing business relationships and identifying new opportunities.
• Employee Scheduling: Coordinate work schedules for employees, ensuring optimal staffing levels for projects and operations.
• Communication Management: Promptly respond to emails and calls, providing exceptional service and support to clients and business partners.
• Problem-Solving: Exhibit resourcefulness in addressing and resolving administrative challenges, ensuring smooth business operations.
• Supplier and Ally Communication: Maintain active communication with business allies and suppliers, managing orders and fostering strong business relationships.
• Supply Management: Efficiently manage the ordering of supplies, ensuring the business is well-stocked and operational needs are met.
• Organizational Skills: Maintain impeccable records and documentation, ensuring information is organized and easily accessible.

Requirements:

• Proven experience in a secretarial or personal assistant role, with a track record of managing administrative responsibilities.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in office software and payroll systems.
• Flexibility to attend networking events and interact with a diverse range of individuals.
• A proactive approach to problem-solving and decision-making.

Job Type: Part-time

Expected hours: 28 – 30 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Management: 2 years (Required)
• Microsoft Office: 2 years (Required)
• QuickBooks: 2 years (Required)
• Payroll management: 2 years (Required)
• Schedule management: 2 years (Required)

Location:

• Virginia (Required)

Work Location: Remote