Department:

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R103903

Minimum Requirements:

Bachelor's degree and three years of experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted. Grade 6 (Salaried)

Position Description:

**100% REMOTE WORK ELIGIBLE**

This position is responsible for reviewing and processing proposal submissions to and reviewing and facilitating the establishment of awards from external sponsors to ensure financial and programmatic components are in compliance with institutional, state, and sponsor guidelines and regulations. The candidate will collaborate with other Office of Research and Innovation personnel to ensure sound and efficient administrative and financial management of the University's sponsored programs portfolio. This position provides competent-level support to basic and applied/translational research (including animal and human subjects research), instruction and training activities, and other sponsored activities.

Essential Duties and Responsibilities

Communicate with and provide guidance to principal investigators and departmental support staff on the development of proposal components, including but not limited to budgets, scopes of work, research strategy, allowability of costs, and biosketches.

Review and facilitate proposals submitted by principal investigators to ensure the proposal is in compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, etc).� The proposal specialist must be knowledgeable of institutional processes and federal requirements for compliance.

Review and facilitate externally sponsored awards made to the university to ensure compliance with institutional, state, and sponsor guidelines and regulations. Examples of compliance matters that must be reviewed include Conflict of Interest, human subjects and institutional review board (IRB) approval, animal subjects/IACUC approval, institutional biosafety approval, financial and programmatic compliance, etc.� The award administration specialist must be knowledgeable of institutional processes and federal requirements for compliance for awarded sponsored programs.

Provide institutional oversight to the use of electronic systems utilized by external sponsors. Review administrative, financial, and programmatic information entered into sponsor electronic systems for accuracy (based on sponsor and system requirements) and provide guidance to principal investigators and departmental support staff on any issues identified that could impact proposal submission and award administration.�

Finalize proposal review and facilitate proposal submission to external sponsors via timely communication.� Proposals must be reviewed by the proposal specialist in an efficient and timely manner in order to meet sponsor deadlines.

Finalize sponsored program awards and agreements, confirming that the terms and conditions are in alignment with institutional guidelines and negotiating agreement language as necessary.� Facilitate full execution of awards and agreements by the University's Authorized Organizational Representative (AOR).

Administer financial and administrative components of active sponsored programs, including but not limited to budget adjustments, change in scope and/or personnel, project extensions, subaward review and issuance, and reporting and closeout documentation.

Communicate with principal investigators, departmental support staff, and SPA personnel with a high regard for efficient and effective proposal submission and award establishment/administration and a dedicated focus on providing excellent customer support.

Perform other duties as assigned.

Preferred Qualifications

Proficient in MS Office programs.

Experience with electronic systems and databases (e.g., PeopleSoft Financials, iRIS, eRA Commons, Research.gov).

Previous customer service experience.

Master's degree in related field

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.